How to Choose your Wedding Venue

Your Guide to Choosing the Right Venue for You

Choosing your wedding venue is one of the most important decisions you’ll make during the entire planning process- it sets the tone, influences your budget and is what all the other details of your big day is based off of.

          Step 1: Know Your Budget:

                 -Set a total wedding budget before looking at venues

                -Determine how much of that budget is allocated to the venue (typically 40%                           including food and beverage)

-Be aware of what’s included (tables, chairs, linens, staff)

  Step 2: Draft Your Guest List:

                 -Have a rough estimate of your guest count

                -This will help eliminate venues that are too small or too large

  Step 3: Choose your Style:

                 -Decide on the vibe: Modern? Rustic? Garden? Beach? Industrial?

-Your venue should align with your vision and theme

  Step 4: Pick a General Location:

                 -Consider if you want a local wedding, destination wedding, or something in                          between

-Think about guest accessibility and accommodations in the area

  Step 5: Consider the Season and Date:

                 -Some venues are more practical during certain season

-Be flexible with your date if you want a specific venue

  Step 6: Decide Indoor vs Outdoor:

                 -Outdoor venues are beautiful but require a weather back up plan- be sure you                        like the backup plan just as much

                -Indoor venues offer more predictability but sometimes limits the amount of                          space

Step 7: Evaluate the Amenities:

                 -Does the venue include catering or allow outside caterers?

                -Are tables, chairs, linens and decor included?

-Is there a bridal suite or prep room?

-Is there enough parking or valet services?

  Step 8: Ask about Restrictions:

                 -Noise ordinances or curfews

                -Preferred (or required) vendor lists

-Decor limitations (no open flames, no hanging items, etc)

-Alcohol and bar regulations

  Step 9: Schedule a Site Visit:

                 -See the space in person before booking (or have your planner go)

                -Visit during the same season as your wedding if possible

-Take notes and photos, ask questions about layouts, flow and backup plans

  Step 10: Read the Contract Carefully:

                 -Understand the cancellation policies, payment terms, insurance requirements                      and what is included

                -Confirm exact pricing and payment schedule, and any additional fees (cleaning,                    overtime, service charges)

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Bonus Tips

• Book Early: Popular venues often fill up 12-18 months in advance

• Trust your gut: You should feel excited and comfortable with the space

• Ask your Planner: A wedding planner can help you identify hidden costs, venue logistics and design potential

Ready to start planning your dream day in Bend, Oregon or any other destination? Let’s chat- AK Events Co is here to take care of all the details.